Clonmel Celtic FC Constitution
The name of the Club shall be ‘Clonmel Celtic Football Club’ (hereinafter called the ‘The Club’).
The objectives of the Club shall be-
- To foster and encourage in children and in young people generally the opportunity and environment for maximising their potential and to maintain and encourage the development of a high standard of playing skills.
- To provide and maintain a recreational and competitive soccer Club where young people and adults may combine and enjoy healthy football activities.
- To foster and encourage community spirit and outlook in the locality and amongst all club members and associates.
- The Club is committed to encouraging the highest ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner.
3. RULES AND REGULATIONS
a) The Club shall have the status of an Affiliated Member Club of The Football Association of Ireland.
- The Club will abide by The Football Association of Ireland’s Child Protection Policies, Codes of Conduct and Equal Opportunities and Anti-Discrimination Policy.
The Management of the Club recognise that people may experience social exclusion. Management and the club adopt the following nine grounds of exclusion- gender, family status, marital status, religion, age, race, membership of the traveller community, sexual orientation and disability.
The Club is fully committed to equality and the club shall and will endeavour to ensure that our club will be developed and delivered in a manner that will accommodate the needs and aspirations of the above excluded persons and groups.
a) The trustees shall not be less than two and not more than three in number. All property of the club shall vest in the Trustees of the Club. No personal liability shall be attached to the Trustees or to any Trustee acting in the ordinary and proper course of the Club’s business.
b) The Club shall not incur any single expenditure exceeding €1000 without the consent of the Trustees of the Club. The Club and/or trustees are authorised and empowered to borrow from time to time such sums of money and upon such terms and conditions as may be authorised from time to time by a resolution of the Executive Committee of the Club.
- The membership shall consist of the following categories: Player Member, Juvenile Player Member, Committee Member, Non-Player Member etc.
- Members in each category shall pay Membership fees as fixed at a committee meeting of the Club.
- All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club. They will also be required to conduct themselves in accordance with the Club’s ethical framework and the bye-laws as to discipline set out therein.
- Members shall be admitted by the Executive Committee. Membership is open to all and no application for membership shall be refused on other than reasonable grounds. There will be no discrimination on the grounds of race, occupation or gender.
- The Secretary shall keep a Membership Register. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
6. THE COMMITTEE
- The business and affairs of the Club shall be under the management of a Committee of Management, elected for not less than a year by the members and subject to re-election. The Committee shall manage all the affairs of the Club and shall have the power to do everything necessary to that end.
- The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer and Secretary plus up to 6 other members elected at an Annual General Meeting.
- Committee members shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club officer at any time.
- Whereas the Committee will always aim for consensus when this is not possible decisions shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie.
- Meetings of the Club Committee shall be chaired by the Chairperson or a person nominated by him/her.
- The quorum for the transaction of business of the Club Committee shall be half of Club Committee membership (when membership is even number) and where membership is an uneven number it will be membership plus 1 divided by 2.
- Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
- Any member of the Club Committee may call a Special meeting of the Club Committee by giving notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year excluding the AGM.
- An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
- The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
- The Committee of Management shall have power to make bye laws and local rules for the regulations of the Club. Such bye laws and local rules will be posted on the club notice board if available. Publication exhibiting such rules shall be deemed sufficient notification for members. The Management Committee shall have the power to deal with any breach or offence under the bye laws or local rules.
- The Management Committee may appoint sub-committees and delegate all or any of their powers to them. Any sub-committees so formed shall exercise the powers delegated to them to conform to rules and regulations that may be made from time to time or imposed upon them by the Management Committee.
- The Management Committee shall have the power to expel, suspend or caution any member of the club whose actions are in the opinion of the Committee prejudicial to the good name and interest of the Club, but such persons have a right of appeal to the trustees of the Club, who may decide by majority vote.
- The Management Committee may set up a sub-committee to deal with and determine all matters of a disciplinary nature. Nothing in these rules shall prejudice the rights of a person to a fair hearing.
7 GENERAL MEETINGS
The Annual General Meeting usually fulfils the basic purposes of electing officers and other members of the Executive Committee, of reviewing the Accounts and of considering other matters of importance to the Club membership. It also considers changes to the Constitution.
- The Club shall hold an Annual General Meeting in the month of July to:
- Approve the minutes of the previous year’s AGM.
- Receive report from the Secretary.
- Receive report from the Treasurer and approve the Annual Accounts.
- Elect the Executive Committee.
- Appoint someone responsible for certifying the Club’s Accounts.
- Consider changes to the Constitution.
- Review and consider any Bye-Laws.
- Deal with other relevant business.
- Nominations for election of members as Club Officers shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 14 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 14 days before the Meeting.
- The Secretary shall send to each committee member at their last known address written notice of the date of the AGM together with the resolutions to be proposed at least 7 days before the meeting.
- The quorum for the AGM shall be 5.
- The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have 1 vote and resolutions shall be passed by simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
- Any changes to the Club Constitution shall be made by simple majority of the Management Committee.
- The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of the Annual General Meeting into the Minute Book of the Club.
8 FINANCE AND ACCOUNTS
- The financial year shall run from April to May each year.
- The Treasurer shall be responsible for the preparation of the Annual Accounts of the Club
- The Accounts shall be certified by an appropriate independent person elected annually at the Annual General Meeting. (Ensure that the AGM date leaves sufficient time for the certification of the Accounts. An independent Auditor is essential to protect the interests of the Club’s members. The Auditor should be a reasonably independent person and may be a Club member with knowledge of accountancy and who is not a member of the Executive Committee).
- All cheques drawn against the Club’s funds shall be signed by the Treasurer and one other nominated committee member.
9 CLUB TEAMS
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to the AGM a report on the activities of the team.
10. DATA PROTECTION
Pursuant to the provision of the Data Protection Act 1988-2003 members consent to the club obtaining, recording, holding and retaining their personal data (including sensitive personal data) solely for Club purposes, either on its computer or its manual filing system, and consent to the use of all such data, including disclosure to third parties, for the proper and effective management of the Club.
- The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or develop the Club’s facilities or to carry out the objectives of the Association to which it is affiliated. No profit or surplus will be distributed other than to another non-profit making body on a winding-up or dissolution of the Club.
- If, upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be transferred to some other sporting or charitable organisation to be determined by the members of Club by resolution or in the absence of such a resolution (or that the extent to which it cannot be given effect) to the Association to which the Club is affiliated.